Compliance Reporting Schedule

Each covered state and alternative fuel provider fleet must file an annual compliance report with the U.S. Department of Energy (DOE) to meet Energy Policy Act (EPAct) requirements. Review this compliance schedule for important reporting deadlines.

Timeline for Model Year 2019

Use this timeline to determine the Standard Compliance and Alternative Compliance reporting deadlines for model year 2019.


Model Year 2019

9/1/2018 – 8/31/2019

Annual Reporting

access and prepare report beginning 9/1/2018

Annual Report Submission

9/1/2019 – 12/31/2019

Note: A fleet may access and begin preparing its annual report at any point throughout the reporting period but may not submit its annual report until after the end of the model year. A fleet's annual report must be submitted no later than 12/31 following the end of the model year.

Standard Compliance

Exemption Filing

9/1/2019 – 1/31/2020

Note: A fleet must submit and have its annual report approved by DOE before it may file an exemption request, if necessary.

Alternative Compliance

Intent to Apply for a Waiver for 2020

open 3/1/2019
due 3/31/2019

Learn about submitting an intent to apply for a waiver.

Waiver Application for 2020

due 7/31/2019

Learn about submitting a waiver application.

Reporting Deadline for Model Year 2019

Fleets may submit their annual reports during the relevant model year but no later than December 31 following that model year. For example, a report for model year 2019, which began on Sept. 1, 2018, is due by Dec. 31, 2019.

Dec. 31, 2019

Records Retention

Fleets must retain vehicle-acquisition records and compliance reports for 3 years after the reporting deadline or the date when the report was filed (whichever is later). For example, materials related to a report filed on Nov. 1, 2019, for the 2019 model year (due Dec. 31, 2019) must be retained by the fleet until Dec. 31, 2022.

3 years